Foundations
$1,400/mo
8 hrs / week
- 1 dedicated assistant
- Inbox & calendar coverage
- Async by Slack or email
- Monthly strategy check-in
Priced on outcomes, not the clock
Three retainers. No hourly guessing games.
Virtual practice management with Michelle Polk Collective starts at $1,400/month for 8 hours a week and scales to $5,800/month for a full-time, 40-hour dedicated assistant. Every package is a flat monthly retainer built around deliverables — not a running timer. Move between tiers with 30 days' notice, no penalty.
Momentum
$3,200/mo
20 hrs / week
- 1 dedicated partner, personally overseen by Michelle
- Full ops & client-system coverage
- Same-day response, 9am–6pm ET
- Biweekly strategy call
- One specialty add-on included
Dedicated EA
$5,800/mo
40 hrs / week
- Full-time dedicated assistant
- Priority scheduling for strategy calls with Michelle
- 2-hour response window
- Weekly strategy call
- Two specialty add-ons included
add-ons
Extra support, exactly when you need it
Add-on
Bookkeeping & Billing
Monthly reconciliation and reporting, QuickBooks-native. From $450/mo.
Add-on
Content & Social
Repurposing and scheduling across two platforms. From $650/mo.
Add-on
Practice Sprint
A dedicated assistant for a 2-week push — launches, events, cleanup. From $900.
side by side
Compare the packages
| Included | Foundations | Momentum | Dedicated EA |
|---|---|---|---|
| Hours per week | 8 | 20 | 40 |
| Response window | next business day | same day | 2 hours |
| Strategy call cadence | monthly | biweekly | weekly |
| Overflow hourly rate | $55/hr | $48/hr | $42/hr |
good to know
Pricing questions
What if I need more hours some months?
Overflow is billed at your tier's hourly rate — no renegotiating a contract for a busy week.
Can I change tiers later?
Yes, up or down, with 30 days' notice. Most clients move up after month two.
What time zones do you cover?
The Collective works US & Canada hours; Momentum and Dedicated EA add early or late coverage on request.
Is there a contract?
Month-to-month after the two-week trial. Cancel anytime with 30 days' written notice.
How much does a virtual assistant cost for a private practice?
Michelle Polk Collective's packages start at $1,400/month for 8 hours a week (Foundations), $3,200/month for 20 hours (Momentum), and $5,800/month for 40 hours (Dedicated EA) — all month-to-month with no long-term contract.
Is Michelle Polk Collective HIPAA compliant?
Yes. Michelle Polk Collective is HIPAA certified and will sign a Business Associate Agreement (BAA) with every client, so patient information is handled to the same privacy standard required inside your practice.
not sure which fits?
Start with a 20-minute discovery call — no package commitment.
Michelle Polk CollectiveRooted in Trust, Committed to Your Practice.